Common Types of Employment Forms

When you start a business in any country and not just the US, there are many obligations that you would need to comply with and follow so that you do not undergo any penalty at the end of the day. Other than the annual reports and the tax filing that you need to fulfill, there are some employment obligations that should and have to follow for your company to stay at the safe side.

Under this, you would come across many types of employment forms, but the most common ones that you would have to use are:

Employment Application

An employment application is a form that is filled by those who are applying to work in your company and is one of the most common types of employment forms. This form normally holds all the information about the applicant like the skills, educational background, and previous work experience with references.

With the help of this form, you would be able to sort the applicants and then easily chose the that you would want to come for an interview for a specific position in your company. A few things that the Employment Applications have are:

Basic contact information.
Work availability.
Skills and education.
Employment history & References.

Since hiring is the very first part of employment in a company, this form is used a lot making it one of the most common types of employment forms.

Employment Agreement

This another one of the common types of employment forms and is used when a new employee is hired. In short, the new employer-employee relationship begins with this Employment Agreement/Contract, and if it is favorable for both the parties, it is said to be a good contract.

These types of contracts basically list the terms, duties, pay periods, compensation and many other things. Other than this, it also holds the provisions for protecting the employer.

This form has many other names like the Job Contract, Employee Contract, and the Employment Agreement. Moreover, the following things are added in the contract:

Wage information.
Benefits.
Best efforts and compensation.
At-will and termination.
Confidentiality.

There are many other details that are added in this contract which have to be verified and checked by a professional lawyer of the specific state. Hence, it is advised to take the help of a professional so that you do not get all wrong for almost all the types of employment forms including this one too. Moreover, you cannot make the contract legal without a lawyer, so it is better to have them prepare the complete contract for you.

Employment Verification Letter

The moment you hire employees, and they begin the work, you would need to send out the Employment Verification Letter on their behalf to any person or entity that requires confirmation that the employee works with you. In short, this is another one of the most common types of employment forms which you would have to use during your business life cycle.

Though this letter does not need a lawyer to check it or sign it, you would need to have it stamped and signed by the HR while you have it cross-checked to see that you did not claim something that is not true or otherwise.

Employee Warning Letter

Another one of the common types of employment forms is the Employee Warning Letter. And this is one form that you would never want to use it, but there can be situations where you might have to use it at some point in time.

For an employee who is not reaching to the standards as you discussed during the hiring process, issuing the employee with the Employee Warning Letter is the best practice an HR can use to ensure that the employee takes the job seriously.

This letter is basically a warning that you might have to take a hard call and fire them if they continue with what they have been warned for. Moreover, in case you have to fire the employee, later on, the employee would not be able to sue you or cause a labor dispute since you had given them the employee warning letter with a reasonable amount of time to follow the company code of conduct.

Not to mention, this is one of the types of employment forms that have to be used when necessary so that you can avoid any unreasonable lawsuits after firing an employee. Also, ensure that you have your lawyer near you when you have the Letter made and signed.

Non-disclosure Agreement

Almost every employer has some or the other secret that makes the move faster ahead of all the other companies in the competition. And when you hire employees, they too learn about the secret and by making them sign the non-disclosure agreement, you can secure the secret and in case any employee shares it outside, you can take that employee to the court.

In short, this is another one of the common types of employment forms that all the companies use, and you should too if you want your secrets to remain a secret. To maintain your competitive advantages, it is vital to have everyone associated with your business sign the Non-Disclosure Agreement (NDA) for securing the company’s proprietary information.

While you create this document, ensure that you add the important things that you want to protect so that the employee would be prohibited from sharing those. And they would learn about the results they would have to encounter in case the secret was leaked. This is also one of the types of employment forms that need to be made with the consent of the lawyer.

Not to mention, there two types of standard non-disclosure agreements which are:

Unilateral Non-Disclosure Agreement – In this type of contract, one party agrees not to reveal specific information about the other. Almost all the NDA contracts fall under this category since companies need the employee to keep a secret that the company uses which is what makes them successful.
Mutual Non-Disclosure Agreement – This contract is when both the parties agree to never share each other’s information. These types of NDA forms are signed when two businesses come together to work and so that their communication is protected.

All in all, this is one of the most important types of employment forms that every company should have prepared and then checked by the lawyer, after which the employees can sign for protecting any mistrading of the company information with any third party.

Other Types of Employment Forms

Other than the common types of forms mentioned, there are many other types of employment forms that you might come across and that you might use during your business life cycle. Here is a list of the all the forms that you might come across for the specific processes in a business:

Employee Management

These types of employment forms help you in managing the performance of the employees and the tasks that are related to work injury, leave of absence, time off, and vacation. Here is the list:

Work Injury Report
Time Off Request
Termination Letter
Leave of Absence
Employee Warning Letter
Employee Tracker
Employee Retirement Agreement
Employment Information Release
Employee Evaluation Form
Demotion Letter

Employee Hiring

Each of these documents, letters, and forms are used during the hiring process in a business:

Work for Hire Agreement
Temporary Employment Contract
Telecommuting Agreement
Subcontractor Agreement
Simple Employment Agreement
Noncompete Agreement
Non-Disclosure Agreement
Job Posting Template
Executive Employment Agreement
Equity Incentive Plan
Employment Verification Letter
Employment Rejection Letter
Employment Confirmation Letter
Employment Application
Employment Agreement Amendment
Employment Agreement
Employee Drug Testing Consent Form
Employee Bonus Plan
Consulting Agreement
Consent to Background and Reference Check
Confidentiality Agreement
Confidential Information and Invention Assignment Agreement
Commission Agreement

Employee Policies

Here are some of the policies that are created for the employees when you are hiring them or for any other reason:

Vacation Policy
Employee Manual
Employee Handbook
Email Policy
Company Cell Phone Policy

Conclusion

All in all, ensure that you use these forms as and when needed so that your company doesn’t incur fraud, end up in a lawsuit and lose the case or money. It is always better to be prepared with everything so that you do not have to encounter any such issues. Moreover, it is advised to take the help of a professional lawyer or accountant with the forms to have them prepared properly.

Before you can talk about employing anyone, you need to register your company and incorporate your business to move ahead and employ people to work for you. In case you haven’t yet incorporated your business and want to, contact IncParadise or check out the packages for the services we offer to purchase them today!