Advantages of Virtual Mailbox
A virtual mailbox is the modern day solution to mail forwarding. There are several benefits for start-ups and small businesses right from getting a physical street address for mail forwarding to mail sorting and security. There are times when mail may be lost due to unknown reasons or is lost because there was no one at your home or business addresses to receive it. This is not all, if your business receives highly sensitive information or documents then keeping the information secure is of utmost importance. So, let’s take a look at some top 5 benefits that you can derive.
Top 5 benefits of Virtual Mailbox
In order to reserve a P.O. Box for mail forwarding, there are certain steps to be followed. It is important to note that different carriers will have different forms or processes of registration for P.O. Box mail forwarding. The steps are:
Supports the Creation of a Professional Image
A virtual mailbox helps in creating a professional image for your business by providing you with an actual physical address at a prominent location. You can look at the following business address:
John Doe Enterprises
5348 Vegas Drive #5348,
Las Vegas, NV 89108
Receive Mail at a centralized location
One of the top benefits of opting for virtual mailbox forwarding services is that you will get an actual street address and this helps in the process of receiving mail from anywhere in the USA and the world. If you are traveling frequently or are planning to relocate to another state, what happens to your mail? It is a stressful process to keep updating your clients, vendors, partners, and the state departments of the change of address.
On the other hand, if you opt for a P.O. Box address then you will have to check your mail by being physically present at the post office. This is because post offices will discard your mail after a specific period of time if you don’t check your mail within that time period. There is also a maximum time period for holding mail. On the contrary, virtual mailbox forwarding services work differently. You can receive mail from anywhere in the world at a select location in the USA. Your mails will be sorted and even scanned on request and you will be notified of the same.
Maintain privacy and eliminate junk mail
When you opt for virtual mailbox forwarding, your personal address will not be reflected in any business mail or business documents. You will still be receiving mail but the resident address will remain private and anonymous. This helps businesses avoid any embarrassing client situations or even legal mail. Virtual mailboxes will also ensure you don’t have to deal with spam or junk mails. Any junk mail received at the address provided by mail forwarding services, will be eliminated by highly experienced staff. This filtering of junk mail will ensure you only receive important mails and don’t have to worry about opening each and every mail received.
Digitizing mail and documents
Postal services and delivery have existed for several decades and still exist but the times have changed and so has the need of businesses. What happens to your mail if you are a frequent traveler? What happens if you shred your mail after reading it only to realize at a later date that you needed the same mail? These are some questions that you may be confronted with. The solution is as simple as opting for a virtual mailbox service. This type of service provides you with the option to scan some or all your documents and mail as required or instructed by you. The scans can then be emailed to you or uploaded to your online storage system like Google Drive and Dropbox. Since your mail and documents are digitized, at any point in time, if you want to go back and check any mail or document, it will be accessible.
Receive all your sensitive business documents securely!