MAIL FORWARDING FOR SMALL BUSINESS

Introduction to Mail Forwarding for Small Business

A business address for a small business locally in any of the US states will not only help the business to get a foothold in the industry and potential markets but also ensure it receives all its mails. In order to receive all important mails pertaining to the business, you need a reputable mail forwarding service.

What Mail Forwarding is?

The importance of mail forwarding for small businesses lie in understanding what mail forwarding is. When you move from one state to another or even when you move to another country, you would not want all your business mails to be lost. The mail could be related to anything from IRS tax notices to insurance or health care information, bills, vendor checks, journals, other business licensing documents etc. A mail forwarding service initiates the receipt of all your mail and packages at a single address and then forwards it to your chosen address.

How does Mail Forwarding help Small Businesses?

If you are an owner of a start-up, it is natural that you would want to know how your small business can benefit from mail forwarding. There are several ways it can help your business and they are:

• Mail forwarding services can provide you with a physical business address for your small business
• You can receive all your important mail
• Mail forwarding services also provide online secure addresses for receiving mails
• It helps start-ups in keeping their business information private
• A business address for small businesses help in creating and maintaining a professional appearance
• It helps you save time
• You don’t have to be physically present to receive mail
• Incoming mails can be processed faster
• You can access your important business mails even when traveling

Why most Small Businesses choose Mail Forwarding?

Depending on the type of business activity, a start-up or an entrepreneur may require specific expenses. If it is a traditional brick and mortar business then there will be expenditure towards renting out office space thus providing a business address for a small business. This is one of the primary reasons for the popularity of mail forwarding amongst small businesses. You will not require renting an office space to ensure all your mail is forwarded or received. Small businesses choose mail forwarding options for the following reasons:

• It removes the fixed expense of having a physical address or office
• Depending on the provider, all incoming business mail are scanned automatically
• Mail forwarding for small businesses also provide options for re-mailing and scanning service
• Mails can be forwarded based on a preferred receiver’s schedule
• Mails can be forwarded based on a preferred receiver’s schedule
• Important business mails can also be digitally uploaded to cloud based storage
• It helps in cutting down clutter and paperwork
• Mail delivery is secure and on time

When should you start Forwarding Mail?

Mail forwarding for a small business is a service that any start-up can opt for at any given point in time. It is also important to know that this service is most favored when an entrepreneur or business owner is making a long-term move or changing their address on a temporary basis. Most importantly, you should start forwarding mail in the following scenarios:

• If you are making a long-term move to another state within the U.S or moving abroad
• If your business requires you to travel a lot
• When you are going for a holiday
• If you operate your business out of multiple locations
• If your business is home-based and you don’t want your personal/residential address to be listed on business documents
• If your business is completely online and you don’t have a physical business address for small businesses.

What types of Mails can’t be forwarded?

Although mail forwarding for a small business is one of the best ways to receive your mail and packages safely and on time, there are certain things that cannot be forwarded. Some of the aspects to consider are:

• Receiving mail on someone else’s behalf is not permitted unless extra documentation like power of attorney is provided.
• Mails can be forwarded only to the specified business address for small business when you are away unless you provide documentation with instructions for forwarding to a different address.
• If there is any mail with the “Return Service Requested” endorsement then it will not be forwarded.
• Any hazardous, perishable, prohibited, or restricted items and packages cannot be forwarded. The list of hazardous or prohibited items may vary from one mail forwarding service to another but the standard includes explosives, different types of High Pressure Gas, combustibles, flammable liquids, toxic or infectious substances, oxidizing agents, corrosives, radioactive materials, and others including psycho pharmaceuticals and items that have been prohibited by the Washington Convention.

Benefits of Mail Forwarding for Small Business

Mail forwarding for a small business has several benefits and hence is quite favored amongst entrepreneurs and start-ups. Let’s look at the top five benefits for small businesses.

Top 5 Benefits of Mail Forwarding for Small Business

• Save on Expenses: One of the important objectives of every start-up is to reduce capital expenditure. When you opt for a mail forwarding service then you will be saved from making any expenditure towards paying rent or bills that a physical business address for small business would require. Hence, having a mail forwarding address becomes a cost-effective option.
• Highly Convenient: Mail forwarding provides a business address for a small business. This is convenient for start-ups as they don’t have to worry about losing their mails or parcels, which is quite a common problem for small businesses. Business mails can also be forwarded just about anywhere in the world.
• Scalable: A start-up comes with its own pros and cons. A start-up can scale up or scale down in the future depending on their requirements. For example: A start-up selling gifts may go completely online 5 years from now and thus will have to scale down on their existing overheads and resources. A start-up selling games may see a spike in their sales and may have to scale up to meet the demand. Whether you are scaling up or down, mail forwarding for small business service ensures this change in business address doesn’t impact mail delivery.
• Security: One of the reasons for the popularity of mail forwarding services is the multiple layers of security that startups can enjoy. If you are traveling on a holiday or for a meeting, you will not have to worry about your mail getting stolen as mailbox forwarding services like IncParadise offer start-ups digital or online access to mails. This will ensure delivery of mail anywhere including receiving scanned copies of mail, documents, and packages over a highly secure digital platform. This also reduces the cost of renting a physical business address for small business.
• Privacy: Most home based businesses don’t like to disclose their address to competitors, investors, or customers. If your startup is a home-based business, then opting for a mail forwarding service will provide the necessary privacy and security.

Enjoy the benefits of using a top Mail Forwarding Service!

Find the best Mail Forwarding for your Small Business

What mail forwarding services should you choose? Choosing the right mail forwarding for small businesses can be a confusing process especially if you are not unaware of your specific requirements. This is where a top and reputable mail forwarding service provider like IncParadise can help you with all your requirements. IncParadise has been servicing over a thousand clients from varied industries and meeting their mail forwarding requirements across the nation.

Importance of finding the best mail forwarding service

It is important to find the best mail forwarding service for your start-up because business mails can be a deciding factor when it comes to sales, customer service, or even tax filing. When you opt for a reliable mail forwarding service like IncParadise, you can be rest assured that:

How does Mail Forwarding help Small Businesses?

If you are an owner of a start-up, it is natural that you would want to know how your small business can benefit from mail forwarding. There are several ways it can help your business and they are:

• Your mail will not be lost
• They will be delivered on time
• You will be able to receive your mail and packages from anywhere in the world
• You will be able to enjoy expat services
• You will enjoy full control of your mail
• Your mails will be delivered even when you are traveling

Factors to consider when finding the best Mail Forwarding service

In order to find the best mail forwarding service for your start-up, there are a few factors that you need to consider. The factors are:

• Overall Cost: The first factor is the cost. What will be the monthly or annual cost of mail forwarding for your small business? You need to also identify if the cost is within your budget and if it caters to your specific requirements. At the same time, consider the fact that faster turnaround and reliability will not be cheap.
• Reputation: One of the most important aspects to consider is the reputation of the mail forwarding company. Reputation is built on reliability and customer reviews can be quite helpful.
• Documents: What type of documents can be sent or received through mail forwarding for small business services? It is important to identify whether a company is transparent about the mail forwarding services it provides or not. Look for any hidden fees. Check the delivery rate of the company.
• Address: You need to identify whether the chosen mail forwarding service is providing you with a business address for a small business. It is important to identify that the company is providing real street addresses and not a P.O box.
• Forms: Is the mail forwarding company asking you to fill out too many forms? Compare with other mail forwarding services for form filling requirements. You may be required to fill Form 1583 and is known as “Application for Delivery of Mail through Agent”. It is mainly for client protection as a mail forwarding company is not allowed to legally release your mail without Form 1583.